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 General Meeting April 2012 

Notice of meeting

Issued on:  2 of april of 2012
Date and Time:  24 of april of 2012 - 10:00 GMT
Place:  Auditório I, Torre A located at Rua Tomás da Fonseca, 1600-209 Lisbon

Items on the agenda:

  1. Election of the Company’s board of directors for the 2012-2014 triennium
  2. Amendment and restructuring of the Articles of Association of Galp Energia, SGPS, S.A.
  3. Extension, to four years, of the current mandates of the supervisory board, the statutory auditors and the remuneration committee.

Supporting documents

About this content we recommend you to consult:

Proposals for General Meeting April 2012

Participation summary

Represented capital: 717,727,597 shares (86.55%)



Deliberations

Proposal Results
#01 -  Election of the Company’s board of directors for the 2012-2014 triennium
  • Decison: Approved
  • In favor: 92.129%
  • Against: 7.871%
  • Abstention: N/A
#02 -  Amendment and restructuring of the Articles of Association of Galp Energia, SGPS, S.A.
  • Decison: Approved
  • In favor: 92.073%
  • Against: 7.927%
  • Abstention: N/A
#03 -  Extension, to four years, of the current mandates of the supervisory board, the statutory auditors and the remuneration committee.
  • Decison: Approved
  • In favor: 90.036%
  • Against: 9.964%
  • Abstention: N/A

General Meeting April 2012 minutes

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What are the competences of the General Meeting?

The competences of the board of the general meeting is to conduct its meetings, and to draw up the minutes, in prejudice to the provision of the law concerning the Company secretary.


The general meeting is ought to:

  • Assess the report submitted by the board of directors, discuss and vote the balance sheet, the accounts, and the opinion of the sole supervisor, as well as decide on the profit allocation for the financial year;
  • Elect the board of the general meeting, its directors, and the sole supervisor;
  • Decide on any changes to the statutes and on capital increase;
  • Decide on the remuneration due to management members, being allowed to appoint a remuneration committee for that purpose; Decide on bond issue;
  • Deal with any other subject to which it has been convened.

Who has voting rights and is allowed to participate?

Only shareholders with voting rights are allowed to participate in the general meeting. Shareholders with at least one share registered in their names, by no later than 00:00 (UK time) of the fifth trading day prior the meeting, can participate in the general meetings.

Shareholders without voting rights, and bondholders, cannot participate in the general meetings.

Each share is entitled to one vote.

Can another person accompany me to the general meeting?

According to the law and the articles of association, requisites to participate in the general meeting refer exclusively to the shareholder with shares registered in his/her name that entitles him/her to vote under the articles of association.

In which ways can I participate in the General Meeting?

By Presence;
By Post;
By Proxy.

How can I participate by Proxy?

Each share is entitled to one vote.


Corporate shareholders can be represented at shareholder meetings by any person, and can communicate the appointment by any written means.


Private shareholders can only be represented by a member of the board of directors, by their spouse, by their relatives in direct line, or by other shareholders, and can communicate the appointment by any written means.


Except for the State, shareholders intending to be represented should, until five days prior to the general meeting and under the provisions of the law, send the Company the representation instruments, and, in the case of corporate shareholders, specify who will represent them. However, the chairman of the board may allow shareholders who have not abided by the deadline mentioned in this paragraph to participate in the general meeting, if he considers that it will not be detrimental to the agenda set for the meeting.

How can I exercise my voting right by post?

Shareholders with voting right can exercise it by post, on any of the items on the agenda, by filling out the ballot paper, with a signature identical to that of the identity card, addressed to the chairman of the board of the general meeting, and be delivered to the company's head office, by registered post with acknowledgment of receipt, by April 23, 2012. The letter containing the ballot paper must be complemented by a readable photocopy of the shareholder's identity card, or, in case of a corporate shareholder, the vote should be signed by who represents him/her legally, with a signature recognising him/her as such.


Deliverance of this ballot paper does not exempt the shareholder from sending the intention to attend the general shareholders meeting to be held on April 24 2012, shall state until 11:59 pm (UK time) on April 16 2012 and the share registration and immobilization declaration, issued by the financial intermediary responsible for the registry of shares in a securities account, until the end of the day of the fifth trading day prior April 24 2012.


In order to be considered valid, a ballot paper must plain and unequivocally:

1. Identify the item or items on the agenda it refers to,

2. Specify the particular proposal it addresses,

3. Set whether the vote on each of the proposals is for or against it, clear and unconditionally.


The chairman of the board of the general meeting will open the letters containing the ballot papers at the beginning of the agenda, after having confirmed that there is constitutive quorum, revealing the result of the postal votes regarding each item on the agenda during the respective item. Votes issued by post shall be considered negative vis-à-vis the proposals of deliberation put forward subsequently to the vote issue.

Can I cancel my vote during the postal vote period?

Yes, as long as you meet the deadline defined for that purpose.

If I exercise my postal vote, afterwards, can I participate in the general meeting?

You can. However, your presence, or that of a representative of yours, at the general shareholders' meeting, and the exercise of your voting right will cancel the vote cast.

How can I include new items and/or new proposals on the agenda of the General Meeting?

Under article 23-A of the Securities Code a shareholder or shareholders possessing shares corresponding to at least 2% of the share capital may request, in the cases specially defined under the Commercial Companies Code, that the agenda of the general meeting includes new items.  under article 23-A of the Securities Code a Shareholders holding at least 2% of share capital may request the inclusion of proposals of resolution regarding items in the agenda of this notice of call or items that will be added to the agenda. This request shall be evidenced by written means in the five days following the publication of this notice of call, along with the information that shall accompany the proposal of resolution. These proposals of resolution and information shall be disclosed, whenever possible, to shareholders by the same means used to disclose this notice of call until 10 days prior to the general meeting.

How is the constitutive quorum of the general meeting calculated?

By adding up the shares owned by shareholders who voted by post to the shares of the shareholders present or represented at the general meeting.

Closure of the general meeting

Once the general meeting has closed, shareholders who participated in it, or that voted by post or electronically, may request the chairman of the board of the general meeting a copy of the minutes of that meeting, which will be provided to them as soon as it is available.

 

Afterwards, all shareholders wishing further information or clarification on the Company should request it, through the publicised means, namely at the email ag24abril2012@galpenergia.com.

Available contacts for additional clarification related to the general meeting

Address: “General shareholders' meeting — April 24, 2012, Rua Tomás da Fonseca, Torre A, 13th floor — 1600-209 Lisbon.”

Telephone: +351 21 724 0866

Email: ag24abril2012@galpenergia.com

Website: http://ag24abril2012.galpenergia.com.

If you need any clarifications on general meeting April 2012 please contact us at:

 

Shareholders' meeting – April 24 2012

Rua Tomás da Fonseca,

Torre A, 11th floor

1600-209 Lisbon


Telephone: +351 21 724 0866
Email: ag24agosto2012@galpenergia.com



Last update: 24 Apr 2012

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